Managed AI Security (Workspace AI Security) for Small and Medium Businesses
Managed AI security is a service where a security provider discovers, monitors, and controls how your employees use AI: web tools like ChatGPT and Gemini, desktop AI apps, coding assistants like GitHub Copilot and Cursor, and the AI agents connecting into your business systems. It prevents sensitive data from leaking into AI, enforces your AI usage policy, and gives you a clear record of what AI is actually doing in your business. cAIberOps runs all of it for you, nationwide, as a fully managed service.
Your staff is currently utilizing AI via browsers, apps, and code editors. The real challenge is whether you have any oversight.
What is managed AI security?
(And what it is not)
Most "AI security" pages on the internet are about vendors using AI to detect threats. This page is about the opposite problem: securing the AI your employees use every day. Sales notes pasted into a personal ChatGPT account. Source code flowing through a coding assistant nobody reviewed. A desktop AI app outside your browser controls entirely. An AI agent connected to your email and files with more access than anyone realized. That is the risk lane we manage, end to end, so you do not need a security team to handle it.
45%
of employees use unapproved AI tools, tripled in one year (Verizon 2026 Data Breach Investigations Report)
Regulators and insurers have started asking too. SEC examiners now request AI acceptable-use policies from investment advisers, and cyber insurance applications increasingly ask what controls you have around employee AI use. None of this means banning AI. It means adopting it with guardrails, which is exactly what larger companies are doing with tools most small and medium businesses cannot run themselves. We close that gap.
4 in 10
pieces of data pasted into AI tools contain sensitive information (Cyberhaven 2026)
$670K
extra cost when a breach involves shadow AI (IBM Cost of a Data Breach 2025)
63%
of organizations still have no AI usage policy at all (IBM 2025)
If Your Team Uses AI, This Is For You!
This is not an industry product. 58% of American small businesses now use generative AI (US Chamber of Commerce, 2025), and 45% of employees use AI tools nobody approved (Verizon 2026 Data Breach Investigations Report). Surveys keep finding the same thing at the top, too: 93% of executives admit using AI tools that were never sanctioned (as reported by the Journal of Accountancy, 2025). This is happening in every industry, at every company size, on every team, including yours.
Managed AI security is for you if:
You care about protecting your clients' and your business's reputation from embarrassing and costly data leaks.
You are moving beyond a policy PDF that nobody reads and wish to automate AI data loss prevention.
You know that standard DLP is too blunt an instrument for AI, and you want AI-aware security that understands risky prompts and blocks them in real time.
You are aware that AI agents can be like giving access and permissions to employees you never hired, and you want to lock that back door.
You want to be the one who knows what is going on, with clear, executive-ready reporting that proves AI is being used safely within your business.
Delivered fully remotely to small and medium businesses across the United States, through the IT tools you already use, with nothing for your employees to install. And if you are in a regulated field like financial services, law, healthcare, or accounting, the obligations are sharper and we speak those languages too.
Blocking a few websites is not AI security. AI now lives in four places in a typical business, and we cover all of them:
Web AI tools
ChatGPT, Gemini, Claude, and the hundreds of niche AI apps employees find on their own.
Everywhere Your Team Touches AIÂ Â Â Â Â Â Â Â Â Â Â Â Â Not Just The Browser
Desktop AI apps
ChatGPT Desktop, Claude Desktop, and AI built into everyday software. These bypass browser controls completely, including anything running in incognito.
Developer coding assistants
GitHub Copilot, Cursor, and AI inside code editors, where source code, API keys, and credentials are the data at risk.
AI agents and connections
AI that does not just answer questions but takes actions: reading files, sending email, updating systems through connections most businesses have never inventoried.
What is included
Shadow AI discovery and inventory
We find every AI tool in use across your company, approved or not, across web, desktop, code editors, and agent connections. You get a clear picture within days, not months.
AI usage policy, written and enforced
We help you decide which tools are approved, tolerated, or blocked, write the acceptable-use policy with you, and then actually enforce it at the technical level. A policy PDF nobody follows is not a control.
AI data loss prevention
Real-time protection that catches sensitive data (client records, financials, source code, credentials) before it leaves for an AI tool, whether it is typed, pasted, or uploaded. Risky prompts can be blocked or automatically redacted; harmless use flows freely, so nobody's productivity dies.
Blocking of unapproved tools
Unapproved AI apps are blocked at the point of use, with a clean request path when an employee wants a new tool evaluated. We manage approvals and exceptions for you, ongoing.
AI agent and integration oversight
We inventory the AI agents and connections touching your systems, what they can access, and what they can do, and keep them inside your policy.
Monthly reporting you can hand to an auditor, insurer, or client
Who is using what, what was caught, what changed. When your cyber insurance renewal or a client questionnaire asks about AI controls, you have the answer in writing.
Privacy, Up Front
This is not employee surveillance. The platform we operate is built privacy-first: normal, non-risky AI use is not stored at all, and flagged prompts are visible only to elevated roles on a need-to-know basis. The goal is protecting the business, not reading over shoulders. We put that in writing in our service agreement.
Why cAIberOps
We are a managed security service provider based in McLean, Virginia, and we were built for this: the AI in cAIberOps has been in our name since day one. We run managed email security and managed endpoint protection for small and medium businesses, and we operate managed AI security the same way: enterprise-grade tooling, competetive price, a human who answers, and no pretending a dashboard is a service. We are one of the first MSSPs in the US to run AI usage security as a fully managed service for small and medium businesses.
Start with a free Shadow AI Discovery
See what your business is really sharing with AI
Before you decide anything, see what is actually happening. Our free Shadow AI Discovery shows you which AI tools are live in your organization and what kinds of data are flowing into them. No obligation, and the report is yours either way.